Strategic Meetings Management
Strategic meetings management (SMM) programs can help you to streamline tasks and analyse processes, giving you more accurate data, insightful information and better reporting.
This increased visibility on spend can help you capture, track, and leverage your meeting spend, while mitigating risk, being mindful of duty of care, increasing compliance and achieving savings goals.
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A meetings management program can decrease your company’s total meeting costs by 10 to 25 per cent by centralising functions such as venue sourcing and consolidating your overall spend.
ETM’s global buying power means that your bookers are achieving the best possible rates and contractual terms.
Increase visibility of spend
A well-run SMM program helps to provide better transparency as well as overall visibility of finances.
By channelling your company’s spend through a single lead agency, you will have complete and detailed insight into where budgets are being spent.
Clear and well-communicated booking processes are key to ensuring event planners don’t spend outside of approved channels. Implement pre-determined controls and approval processes to prevent out-of-policy spending, and utilise comprehensive reporting tools to monitor your budget and support compliance.
ETM utilises CTM’s 24/7 traveller tracking technology to quickly locate and bring home attendees should an emergency occur.
A robust SMM program also enables you to create standard terms and conditions for hotel contracts to protect from onerous cancellation and attrition fees.